Before you all venture to food, friends and family for the Holiday break, we at ITG wanted to let you in on some Canvas functionality changes that will await you when you return to Canvas and campus. One of the major requests we have heard from all of you (faculty and staff) has been that the Files area of Canvas wasn’t very “21st Century”. Well, Instructure has heard you as well! Here is a great overview over the new look and feel of Files:
Files has been redesigned for a more improved user experience. The new files redesign allows users to view more details about their files, manage editing permissions, and preview files. In addition, Files is fully accessible for all keyboard users and screen readers.
Files is fully searchable by file name and offers quick access to add a folder or upload a file. The left panel shows all folders for quick navigation. Clicking the name of a folder displays all the contents of the folder in the right panel. For each file, users can view and sort files by name, the date the file was created and modified, the name of the person who modified the file (if modified by another user), and the size of the file. Files can also be published and unpublished within Files.
Note: Currently, files can only be published and unpublished within the Files page. If a file is placed in a Module, Modules only displays the state of the file; you cannot directly publish or unpublish files within the module itself.
Additionally, Files is built with responsive design to adjust for browser scaling. The folder navigation window, file displays, and even file names adjust to the width of the browser window.
Files can be uploaded and previewed without the use of Flash. Users can view a queue of uploaded files and their status. To upload a file, click the Upload button, or drag and drop a file from the computer desktop.
When a file is selected, Files displays the file toolbar at the top of the window. Users can download the file, edit the file name, share the file, delete the file, and move the file to another location. Users can also edit permissions for files, including setting the state of the file (published or unpublished), schedule availability dates for the files, or make files available to students who have the link. Users can also download, rename, move, or delete a file using the Settings icon for each individual file. Users can select and manage multiple files at one time.
To move a file, users can also drag and drop the file into different file folders. Files will display the icon for the file type that is being moved.
To view a file, click the file name. Files can also be previewed by clicking anywhere on the file information and clicking the View button in the toolbar. Files displays any file type that is compatible with the document previewer in Canvas. The preview displays the file and file information details, as well as a link to download the file.
The full release notes can be found on Instructure’s website and, as always, feel free to contact ITG by emailing firstname.lastname@example.org or calling 617-824-8090 if you have any questions about the new Files or any other Canvas feature.